One workspace for documents, deadlines, meetings and board communications.
Send your association's documents once. HOAPrepared keeps them, proposes your deadlines, and prepares every meeting — your board stays in control of what goes out.
The journey, from documents to done
1. Upload your documents
Send what your association already has. Nothing to fill in.
2. Review proposed deadlines
HOAPrepared reads your documents and proposes a calendar. Your board reviews it.
3. Prepare the meeting
Agenda, notice and reports are drafted and assembled into one packet.
4. Approve the packet
Nothing leaves HOAPrepared until your board approves it.
5. Run the meeting
Your board meets with the approved packet already in hand.
6. Send and archive
Approved communications go out with proof, and the record is filed.
See it, without the whole system
Five views into HOAPrepared, each one built to show a single promise — not a tour of every screen.
An illustration of the HOAPrepared dashboard for a sample association, Sunset Palms HOA: a short list of compliance calendar entries with their status, the next scheduled meeting, and the number of documents awaiting board approval.
Dashboard with compliance calendar
Every deadline shows where it came from, in one place your whole board can see.
An illustration of the HOAPrepared document vault for a sample association, Sunset Palms HOA: documents grouped by category with a file count for each group.
Document vault
Every document your board sends is kept, versioned and easy to find again.
An illustration of a HOAPrepared meeting packet for a sample association, Sunset Palms HOA: a list of documents with their preparation and approval status.
Meeting packet
Agenda, notice and reports arrive assembled — never scattered across emails.
An illustration of the HOAPrepared approvals screen for a sample association, Sunset Palms HOA: items awaiting board approval and an approve action, with a note that nothing goes out until the board approves.
Approvals and reminders
Nothing goes out until your board approves it, and nothing waits forgotten.
An illustration of the HOAPrepared communications screen for a sample association, Sunset Palms HOA: a mailing history with recipients, status and proof of delivery.
Communications
Owner notices and board invitations go out with proof, and stay on file.
Four places, everything organized
The same workspace covers what your board sends, tracks, prepares and sends back out.
Documents
- Vault
- Versions
- Review
- Sourced information
Compliance
- Calendar
- Proposed deadlines
- Reminders
- Source documents
Meetings
- Agenda
- Packet
- Approvals
- Motions, votes & minutes
Communications
- Board invitations
- Owner notices
- Reminders
- Mailing history
Where the line is
HOAPrepared prepares. Your board approves.
That line does not move, and no setting removes it.
Proposals are verifiable
Every proposed deadline and every draft is ready for your board to check, not just to trust.
Sources stay visible
Each entry carries the document it came from and the section it cites.
Important sends require a validation
Notices, mailings and approvals wait for your board's decision before anything leaves.
Activity is tracked
What was prepared, approved and sent stays on file — nothing is a guess to defend later.
See HOAPrepared with your own documents.
Choose a plan, or request a walkthrough with your association's own calendar in mind.