Questions boards actually ask

No. A management company takes over running your association, usually including money, vendors and enforcement. We do none of that. We prepare documents and keep the calendar. Your board keeps every decision, every signature and every dollar.

No, and we do not give legal advice. When something needs a lawyer, we say so. Attorney review is available as a paid add-on that routes your documents to a Florida HOA attorney.

• See optional services →

Volunteer boards running their own association without a manager, usually in communities of roughly 30 to 500 homes. If your secretary is doing this on a kitchen table at 10pm, you are who we built it for.

No. It gives them a system instead of a shoebox. The secretary still signs, still files, still runs the meeting. What changes is that the drafting, the chasing and the remembering stop being theirs alone.

• What happens when the secretary leaves →

Your board, every time. Nothing is sent, mailed or filed on our own initiative. Each approval is recorded against the document, so a year later you can show who approved what and when.

The software does the preparation and the tracking. Your board is the review step, and it is not optional. If you want a professional set of eyes as well, CAM review and attorney review are available as add-ons.

The work that remains is reading and approving. That is deliberately the part a board cannot delegate. Everything before it — drafting, formatting, assembling, chasing dates — is ours.

No, and it is the normal starting point. We build the calendar from where you actually are, mark what has slipped, and work forward. Nobody is graded on the state of the filing cabinet.

Nothing from the core service. The same compliance calendar, the same meeting cycles prepared end to end, the same documents and the same records — from the first home, in every plan. We do not hold the service back to sell you a bigger plan. What a larger plan adds is scale and configuration: how many homes it covers, how many meeting cycles a year, what is included over a year before anything is ordered separately, and how far the platform bends to your association's own way of working.

• Compare the plans side by side →

Printing and postage, tracked mail, an owner portal, an association website, the annual meeting package, document migration, and professional or attorney review. Each is optional, billed only when you use it, and priced before anything is ordered.

• See optional services →

No. It is billed monthly, at the published price, with no annual discount.

It is an annual agreement billed monthly, and you can cancel at the end of your current term with 30 days' notice. When you leave you get a full export of your association's documents and records within 10 business days, at no charge.

The calendar, the documents and the history stay. A new secretary opens the same dashboard and sees what happened last cycle and what is due next. That handover is usually the single biggest reason boards come to us.

A 40-home association has most of the same obligations as a 400-home one, with a tenth of the people to do them. Small boards often feel the relief faster.

As often as your association needs. Meeting frequency is not limited by plan — the plan follows the size of your community, not your calendar.

Yes. A special meeting runs the same cycle on a shorter runway. If it genuinely cannot wait, rush processing is available as an add-on.

Yes, and it is free with no account. Pick your meeting type and it generates a before, during and after checklist you can print.

• Open the meeting checklist generator →

We can track it and warn you early, which is the part boards usually miss. Whether you reach it depends on your owners — but knowing two weeks out that you are short is what gives you time to do something about it.

• Counting a quorum shortfall weeks early →

Earlier than most boards think. Work backwards from the meeting date rather than forwards from today: fix the date first, then place the roster, the notice, the packet and the proxy chase behind it, each with the lead time your own documents require. The value is not the list — it is that the dates exist somewhere other than one person's memory.

• Build a twelve-month preparation calendar →
• The whole chain, written out once →

Your notice period comes from your declaration, your bylaws and Florida law — check them or ask your attorney. Once you know the period, the arithmetic is the easy part, and our free calculator does it: enter the meeting date and the period, and it gives you the last day to mail and the last day to post.

• Open the notice deadline calculator →

Yes. The notice, the recipient list, the date it went out and the mailing record are kept together with the meeting. Tracked mail with proof of delivery is available as an add-on when it matters more.

They are as good as the record the meeting produced — motions, seconds, votes and decisions. That is exactly what minutes are supposed to contain, and it is the part boards most often write down badly at 9pm. Your board still reads and corrects them.

You do, and only when you use it. Printing and mailing are billed per piece at a published price, and nothing is ordered without the board asking for it.

• See the published rates →

Whether email is acceptable for a given communication depends on your governing documents and on what each owner has consented to — check that with your attorney. Practically, we can prepare either.

Document migration is an add-on: we bring your existing records in, year by year, priced by volume. You can also start clean and add history later.

Yes, at any time, and automatically within 10 business days if you leave. Your records belong to your association, not to us.

From your own documents and your own cycle — your fiscal year, your annual meeting, your board's meeting rhythm. We do not publish a generic list of statutory deadlines, because the ones that apply depend on your association and on advice we are not qualified to give.

Not today. Florida is what we know, and doing one state properly is worth more to a board than doing fifty vaguely.

Amendments, enforcement, fines, disputes, and anything where being wrong is expensive. Attorney review is available as an add-on that routes your documents to a Florida HOA attorney. We will tell you when we think something is above our line.

No. The free tools calculate in your browser. What you type stays there unless you press « Email me my result » and give us an address.

Yes, and we say which tools: Google Analytics counts visits, and Microsoft Clarity records how pages are used so we can see where the site confuses people. Form fields and tool results are masked. Our privacy policy is published and describes all of this; it has not yet been reviewed by an attorney.

• Read the privacy policy →

Use the free tools — they need no account and no email, and they are the same logic we run on a bigger scale. After that, book a demo and we will walk a full meeting cycle with you.

• Open the free tools →

Your governing documents, your owner roster, and your dates. That is genuinely it for the first cycle.

No. We do not collect assessments, hold funds, pay vendors or manage bank accounts. Financial documents can be attached to a packet; the money stays with your association.

We can prepare the correspondence your board decides to send, including tracked mail with proof of delivery. Deciding to enforce, and how far to go, is your board's — usually with your attorney.