This page describes what this website actually does today, and we intend it to be relied on. Two things are still open: the exact registered name of the company that operates HOAPrepared is being confirmed with the Wyoming Secretary of State, and this text has not yet been reviewed by an attorney. If anything here matters to a decision you are about to make, write to us first.
Terms of Service
Effective August 9, 2026
These terms govern your use of https://hoaprepared.com — the HOAPrepared website, its free tools, and the forms on it. Please read the section on what HOAPrepared is not: it is short, and it is the part that matters most.
Who you are dealing with
HOAPrepared is a brand and a service. It is not itself a company. The website and the service are operated by MarketPulse Lab, a company formed in Wyoming, United States, and these terms are an agreement between you and that company, doing business as HOAPrepared.
In these terms, "we", "us" and "our" mean MarketPulse Lab. "You" means the person using this website, and — where you are acting for a homeowners association or a board — that association as well.
You can reach us at raphael@hoaprepared.com. That address is read by a person, and it is the right address for every question about these terms, about your information, or about anything on this site.
What these terms cover
These terms cover this website: the pages you are reading, the free tools, the waitlist form, and the forms that ask for an email address.
They do not cover a paid HOAPrepared subscription, because none is being sold yet, and they do not cover the HOAPrepared application, because it is not open. When either of those exists, it will come with its own agreement presented to you before you commit to anything, and nothing on this page commits you to buying anything.
What HOAPrepared does
HOAPrepared is an administrative service for self-managed homeowners associations. Working from information and documents the association gives us, we prepare drafts — meeting notices, agendas, minutes, mailings, and a calendar of the dates the board has told us matter — and we put them in front of the board.
The board reviews them. The board approves them, or does not. Nothing is sent, filed or acted on unless the board approves it. We do not vote, we do not decide, and we do not act for the association in its own governance.
Today, on this website, that service is described but not sold. What you can actually use here is the free tools and the forms.
HOAPrepared does not give legal advice
HOAPrepared is not a law firm. We are not your lawyers, and nothing on this website, in the free tools, in the blog, or in anything we prepare for an association is legal advice.
We do not tell you what your governing documents require, what Florida law requires of your association, or what your deadlines are. Where a period, a threshold or a date is involved, it comes from you — from your declaration, your bylaws, your board's decision, or your association's attorney. We do arithmetic and paperwork on the numbers you give us.
Reading this website does not create a lawyer-client relationship with anyone, and it is not a substitute for asking an attorney licensed in your state. If a decision has legal consequences for your association, ask one.
What stays your responsibility
The association and its board remain responsible for the association. In particular, and whatever we prepare:
- Your governing documents — the declaration, the articles, the bylaws, and any amendments — and knowing what they say.
- Every deadline that applies to your association, and every notice period, quorum threshold and voting requirement you rely on.
- Every decision of the board, including the decision to approve, change or reject anything we prepare.
- Checking what we prepare before it goes out. We prepare drafts; approving one is an act of the board, not of ours.
- Getting legal, accounting or professional advice where your association needs it.
- The accuracy of what you give us. We work from the information you supply, and we cannot verify your records against documents we have never seen.
The free tools
The free tools on this site are organizational and arithmetic aids. They take dates, periods and lists that you type in, and they count, sort and lay them out. They run in your browser: what you type stays there unless you ask us to email you the result.
No tool on this site selects a legal deadline for you. The meeting notice calculator, for example, does not know what notice period applies to your association — you enter the period your own documents require, and it counts backwards from your meeting date. If you enter the wrong period, you will get the wrong date, and the tool has no way of knowing.
Check every result against your association's own documents and obligations before you rely on it. The tools are free, they need no account, and they come with no warranty of any kind.
Accounts
There are no accounts on this website. Nothing here asks you to register, to choose a password, or to sign in.
When the HOAPrepared application opens, accounts will exist there, and they will come with their own terms covering who may hold one, how a board authorizes access, and what happens when a board member leaves. Those terms will be presented at the point of sign-up. Until then, treat any part of this site that mentions logging in as describing something that does not yet exist.
Acceptable use
Use this site lawfully and reasonably. Specifically, do not:
- Use the site or the tools for any unlawful purpose, or to help anyone else do so.
- Try to gain access to any part of the site, its hosting, or any related system that is not open to the public.
- Interfere with the site's operation — flooding it with requests, probing it for weaknesses, or disrupting it for other people.
- Upload or transmit malware, or anything designed to damage or interfere with software or data.
- Scrape, copy or harvest the site at a scale or rate that burdens it, or republish its content as your own. Reading the site, quoting it with attribution, and using the tools as they are meant to be used are all fine.
- Submit someone else's personal information through a form without a proper basis for doing so.
- Impersonate anyone, or misrepresent your authority to act for an association.
We may block access to the site from anyone who does these things. Given the site does not have accounts, that is the only step available to us, and it is the only one we claim.
Intellectual property
The website, its design, its text, its free tools and the software behind them, together with the HOAPrepared name and logo, belong to MarketPulse Lab or to whoever licensed them to us. We keep those rights; nothing on this page transfers them to you.
You may read the site, print it, and share links to it. You may use the free tools and keep, print and share what they produce, including for your association's own purposes, at no charge and with no attribution required.
What you send us stays yours
Anything you type into a form or a tool — your email address, your association's name, the dates and periods you enter, and anything an association gives us if it becomes a customer — remains yours. We claim no ownership of it.
We need a narrow permission to do the job you asked for: to receive what you send, store it, and use it to reply to you or to prepare what you asked us to prepare. That permission is limited to those purposes, it lasts as long as we hold the material, and it ends when we delete it. We do not license your material to anyone else, and we do not use it to train anything.
Services we rely on
This site is hosted by a third party and measured with two third-party tools. They are named, with what each one receives, in our Privacy Policy.
Those services have their own terms and their own failures. We choose them and we remain answerable for choosing them, but we do not control them, and an outage or a change on their side can affect this site without notice to us.
Availability
We do not promise that this website will be available at any particular time, or at all. There is no uptime commitment and no service level agreement attached to this site, because there is no paid service behind it yet.
We may change, suspend or withdraw any part of the site — including any free tool — at any time. If we retire a tool, we will not take away anything you have already saved from it.
No warranties
This website and the free tools are provided "as is" and "as available", without warranties of any kind, whether express or implied. To the fullest extent the law allows, we disclaim the implied warranties of merchantability, fitness for a particular purpose, and non-infringement.
We do not warrant that the site will be uninterrupted or error-free, that a calculation will suit your association's circumstances, or that anything on the site is complete or current. Some jurisdictions do not allow the exclusion of certain warranties, and where that is so, this section applies to you only as far as it is permitted.
Limitation of liability
To the fullest extent permitted by law, we are not liable for indirect, incidental, special, consequential or punitive damages, or for lost profits, lost revenue, lost data or lost opportunity, arising out of your use of this website or the free tools — including a deadline that was missed or miscalculated.
To the fullest extent permitted by law, our total liability for all claims relating to this website is limited to the greater of the amount you have paid us in the twelve months before the claim, or one hundred US dollars. Since nothing on this website is sold, that figure is one hundred US dollars today.
Nothing in these terms limits liability for fraud, for fraudulent misrepresentation, or for anything else that the law does not allow to be limited.
Ending this agreement
You can stop using this website at any time; that ends these terms for you. There is nothing to cancel, because there is no account and no subscription.
We may stop offering the site, or block access to it in the circumstances described under Acceptable use. The sections on intellectual property, warranties, liability and governing law survive.
Governing law
These terms are governed by the laws of Wyoming, without regard to its conflict-of-laws rules, because that is where the company operating HOAPrepared is formed.
This does not take away rights you have under the mandatory law of the place you live. If you are a Florida association or a Florida resident and Florida law gives you a protection that cannot be waived by agreement, you keep it.
These terms contain no arbitration clause and no class action waiver. If a dispute cannot be settled by writing to us first — which we ask you to do — it goes to a court.
Changes to these terms, and how to reach us
We may update these terms. When we do, we will change the effective date at the top of this page. If a change materially reduces your rights, we will say so plainly at the top of the page rather than leave you to find it.
Questions about these terms go to raphael@hoaprepared.com.