Plans and pricing
No quote, no sales call to find out what HOAPrepared costs.
Select your community size to see your plan and your price.
Monthly plans
Starter
1–100 homes
$249/month
As low as $2.49 per home/month*
Small self-managed communities running quarterly board meetings.
Where every plan starts
- The complete service from the first home. What a larger plan adds is scale and configuration, not service.
- 1–100 homes for $249 a month, flat.
- Meeting cycles included: 4 cycles a year
Growth
101–250 homes
$499/month
As low as $2.00 per home/month*
Mid-size associations with a full monthly meeting cycle.
What changes from Starter
- 150 more homes covered than Starter.
- 20% lower cost per home at full capacity.
- Meeting cycles included: 12 cycles a year
- Prepared mail included: 750 pieces a year (to be confirmed)
- The same complete service as Starter — this plan sets the size, the cadence and the volume, never the service.
Premium
251–500 homes
$749/month
As low as $1.50 per home/month*
Large communities with heavy correspondence and record volume.
What changes from Growth
- 250 more homes covered than Growth.
- 25% lower cost per home at full capacity.
- Annual meeting package: 1 included each year
- Prepared mail included: 2,000 pieces a year (to be confirmed)
- Template ownership: Templates specific to your association (included at launch)
- The same complete service as Starter — this plan sets the size, the cadence, the volume and the configuration, never the service.
Custom
501+ homes
Custom quote
Portfolios, management companies and communities over 500 homes.
Past 500 homes
- Meeting cycles included: Sized association by association
- Prepared mail included: Negotiated in the contract
- A separate template set for each association (included at launch)
- Multiple associations under one account
- The same complete service, with no capacity ceiling.
- Scoped and priced with you, portfolio by portfolio.
The plan doesn't change the service. It sets the size, the cadence and the volume.
Every plan runs the complete service. The bigger the community a plan covers, the lower its cost per home at full capacity.
*Per-home equivalent calculated using the maximum number of homes included in each plan. Plans are billed at the full flat monthly price and are not invoiced on a per-home basis.
Billed monthly. No annual discount is offered at this time.
Onboarding and add-ons are priced separately, further down this page.
Compare plans side by side
Pick two or three plans and see every line side by side. The service lines are the same in all of them — what changes is the size, the cadence, what each plan includes over a year, and how far it can be configured. Add-ons work with every plan.
Starter and Growth include the same services and the same add-ons. What changes between them: monthly price, cost per home at full capacity, service capacity, meeting cycles included, prepared mail included, operator assistance, open deadline proposals.
| Feature | Starter$249/month · 1–100 homes | Growth$499/month · 101–250 homes |
|---|---|---|
Plan and capacityWhat each plan costs, and how big a community it covers. | ||
| Monthly priceThe flat monthly price, whatever the volume of work in the cycle. | $249 | $499 |
| Cost per home at full capacityWhat the flat price works out to per home, at the top of the plan's range. | As low as $2.49 per home/month* | As low as $2.00 per home/month* |
| Service capacityThe number of homes the flat monthly price covers. | 1–100 homes | 101–250 homes |
| Associations per accountHow many associations one account can hold, with an explicit and recorded switch between them. | 1 association | 1 association |
| SupportThe same support in every plan, whatever the size of the community. | Included | Included |
| *Per-home equivalent calculated using the maximum number of homes included in each plan. Plans are billed at the full flat monthly price and are not invoiced on a per-home basis. | ||
Included every yearWhat each plan covers over a year, before anything is ordered separately. | ||
| Meeting cycles includedHow many full meeting cycles a year the plan covers, from the first notice to the filed record. | 4 cycles a year | 12 cycles a year |
| Annual meeting packageNotices, ballots, proxies and quorum tracking for the annual meeting. Orderable with any plan. | Not included | Not included |
| Prepared mail includedPieces of prepared mail included each year. Beyond that, printing and postage are ordered per piece with any plan. | Not included | 750 pieces a yearTo be confirmed |
| Operator assistanceWorking sessions with the HOAPrepared operator, each running up to four hours. | 1 session a monthTo be confirmed | 2 sessions a monthTo be confirmed |
| Open deadline proposalsHow many proposed calendar deadlines can be waiting for the board's decision at the same time. | 10 open proposalsTo be confirmed | 20 open proposalsTo be confirmed |
| Allowances marked “To be confirmed” are proposed, not final. | ||
ConfigurationHow far the platform bends to your association's own way of working. | ||
| Template ownershipWhether the agenda, notice and minutes templates are the HOAPrepared ones or your association's own, with its letterhead, standing mentions and section order. | HOAPrepared templates | HOAPrepared templates |
| Policy settingsRules the association can set instead of taking the platform default: packet approval rule, required minutes approvers, communication approvers, follow-up delay. | Platform defaults | Platform defaults |
| Capabilities marked “Included at launch” are part of the launch scope, not available today. | ||
Compliance and deadlinesYour association's recurring obligations on one calendar, with a reminder before each date. | ||
| Compliance calendarYour association's recurring obligations laid out on one calendar, with what has to happen before each date. | Included | Included |
| Deadline remindersReminders before a date, not after it, so the board acts while there is still time. | Included | Included |
MeetingsThe whole meeting cycle: what the board works from, and what gets recorded after. | ||
| Meeting preparationEach meeting cycle prepared end to end, from the first notice to the filed record. | Included | Included |
| Agenda preparationA drafted agenda for every meeting, ready for the board to adjust. | Included | Included |
| Meeting packetsAgenda, supporting documents and prior minutes assembled into one packet. | Included | Included |
| Minutes workflowMinutes drafted from the meeting record and returned for board review. | Included | Included |
Notices and communicationsWhat owners receive: drafted, formatted and ready for the board to release. | ||
| Notice preparationOwner notices drafted and formatted, ready for the board to approve and send. | Included | Included |
| Resident communicationsAnnouncements and owner letters prepared and formatted for the board to release. | Included | Included |
| Mailing coordinationRecipient lists, formatting and mailing records handled. Printing and postage are ordered separately. | Included | Included |
Documents and approvalsWhere the association's records live, and why nothing goes out before the board approves it. | ||
| Board approval workflowNothing goes out until your board approves it. Every approval is recorded. | Included | Included |
| Document vaultGoverning documents, minutes, notices and mailings kept in one place instead of five inboxes. | Included | Included |
| TemplatesReusable agenda, notice and minutes templates so every cycle starts from the last one. | Included | Included |
Add-onsOrdered when you want them, with any plan. None of them are needed to run a meeting cycle. | ||
Communications & deliveryFor getting what the board approved into owners' hands. | ||
| Print & mailWe print, fold, stuff and mail the notices your board approved, and file the mailing record. | Optional$2.50 per piece, first-class | Optional$2.50 per piece, first-class |
| Tracked mail with delivery proofTracked delivery, with proof of delivery filed against the record. | Optional$15 per piece | Optional$15 per piece |
| Resident SMS alertsShort text reminders to owners who opted in, alongside the written notice. | OptionalPriced on request | OptionalPriced on request |
Owner-facing servicesFor associations that want owners to find things themselves. | ||
| Association websiteA website for your association, set up by HOAPrepared and maintained month to month. | Optional$149 per month, plus $400 one-time setup | Optional$149 per month, plus $400 one-time setup |
| Owner portalEach owner gets their own access to minutes, documents, current and planned works, and announcements. | Optional$125 per month | Optional$125 per month |
Events, records & expertiseFor the moments a board wants another set of eyes, or a heavier lift. | ||
| Annual meeting packageNotices, ballots, proxies and quorum tracking for your annual meeting. | Optional$450 per event | Optional$450 per event |
| Document migrationWe bring your existing records into HOAPrepared, year by year. | OptionalQuoted by volume, from $250 per year of records | OptionalQuoted by volume, from $250 per year of records |
| Professional CAM reviewA community association manager reviews your packet before the board meets. | OptionalPriced on request | OptionalPriced on request |
| Attorney reviewYour documents routed to a Florida HOA attorney for legal review. | OptionalPriced on request | OptionalPriced on request |
| Rush processingPriority turnaround on a cycle that cannot wait for the normal schedule. | OptionalPriced on request | OptionalPriced on request |
Plan and capacity5 lines
What each plan costs, and how big a community it covers.
Monthly price
The flat monthly price, whatever the volume of work in the cycle.
- Starter
- $249
- Growth
- $499
Cost per home at full capacity
What the flat price works out to per home, at the top of the plan's range.
- Starter
- As low as $2.49 per home/month*
- Growth
- As low as $2.00 per home/month*
Service capacity
The number of homes the flat monthly price covers.
- Starter
- 1–100 homes
- Growth
- 101–250 homes
Associations per account
How many associations one account can hold, with an explicit and recorded switch between them.
- Starter
- 1 association
- Growth
- 1 association
Support
The same support in every plan, whatever the size of the community.
- Starter
- Included
- Growth
- Included
*Per-home equivalent calculated using the maximum number of homes included in each plan. Plans are billed at the full flat monthly price and are not invoiced on a per-home basis.
Included every year5 lines
What each plan covers over a year, before anything is ordered separately.
Meeting cycles included
How many full meeting cycles a year the plan covers, from the first notice to the filed record.
- Starter
- 4 cycles a year
- Growth
- 12 cycles a year
Annual meeting package
Notices, ballots, proxies and quorum tracking for the annual meeting. Orderable with any plan.
- Starter
- Not included
- Growth
- Not included
Prepared mail included
Pieces of prepared mail included each year. Beyond that, printing and postage are ordered per piece with any plan.
- Starter
- Not included
- Growth
- 750 pieces a yearTo be confirmed
Operator assistance
Working sessions with the HOAPrepared operator, each running up to four hours.
- Starter
- 1 session a monthTo be confirmed
- Growth
- 2 sessions a monthTo be confirmed
Open deadline proposals
How many proposed calendar deadlines can be waiting for the board's decision at the same time.
- Starter
- 10 open proposalsTo be confirmed
- Growth
- 20 open proposalsTo be confirmed
Allowances marked “To be confirmed” are proposed, not final.
Configuration2 lines
How far the platform bends to your association's own way of working.
Template ownership
Whether the agenda, notice and minutes templates are the HOAPrepared ones or your association's own, with its letterhead, standing mentions and section order.
- Starter
- HOAPrepared templates
- Growth
- HOAPrepared templates
Policy settings
Rules the association can set instead of taking the platform default: packet approval rule, required minutes approvers, communication approvers, follow-up delay.
- Starter
- Platform defaults
- Growth
- Platform defaults
Capabilities marked “Included at launch” are part of the launch scope, not available today.
Compliance and deadlines2 lines
Your association's recurring obligations on one calendar, with a reminder before each date.
Compliance calendar
Your association's recurring obligations laid out on one calendar, with what has to happen before each date.
- Starter
- Included
- Growth
- Included
Deadline reminders
Reminders before a date, not after it, so the board acts while there is still time.
- Starter
- Included
- Growth
- Included
Meetings4 lines
The whole meeting cycle: what the board works from, and what gets recorded after.
Meeting preparation
Each meeting cycle prepared end to end, from the first notice to the filed record.
- Starter
- Included
- Growth
- Included
Agenda preparation
A drafted agenda for every meeting, ready for the board to adjust.
- Starter
- Included
- Growth
- Included
Meeting packets
Agenda, supporting documents and prior minutes assembled into one packet.
- Starter
- Included
- Growth
- Included
Minutes workflow
Minutes drafted from the meeting record and returned for board review.
- Starter
- Included
- Growth
- Included
Notices and communications3 lines
What owners receive: drafted, formatted and ready for the board to release.
Notice preparation
Owner notices drafted and formatted, ready for the board to approve and send.
- Starter
- Included
- Growth
- Included
Resident communications
Announcements and owner letters prepared and formatted for the board to release.
- Starter
- Included
- Growth
- Included
Mailing coordination
Recipient lists, formatting and mailing records handled. Printing and postage are ordered separately.
- Starter
- Included
- Growth
- Included
Documents and approvals3 lines
Where the association's records live, and why nothing goes out before the board approves it.
Board approval workflow
Nothing goes out until your board approves it. Every approval is recorded.
- Starter
- Included
- Growth
- Included
Document vault
Governing documents, minutes, notices and mailings kept in one place instead of five inboxes.
- Starter
- Included
- Growth
- Included
Templates
Reusable agenda, notice and minutes templates so every cycle starts from the last one.
- Starter
- Included
- Growth
- Included
Add-ons10 lines
Ordered when you want them, with any plan. None of them are needed to run a meeting cycle.
Communications & delivery
For getting what the board approved into owners' hands.
Print & mail
We print, fold, stuff and mail the notices your board approved, and file the mailing record.
- Starter
- Optional$2.50 per piece, first-class
- Growth
- Optional$2.50 per piece, first-class
Tracked mail with delivery proof
Tracked delivery, with proof of delivery filed against the record.
- Starter
- Optional$15 per piece
- Growth
- Optional$15 per piece
Resident SMS alerts
Short text reminders to owners who opted in, alongside the written notice.
- Starter
- OptionalPriced on request
- Growth
- OptionalPriced on request
Owner-facing services
For associations that want owners to find things themselves.
Association website
A website for your association, set up by HOAPrepared and maintained month to month.
- Starter
- Optional$149 per month, plus $400 one-time setup
- Growth
- Optional$149 per month, plus $400 one-time setup
Owner portal
Each owner gets their own access to minutes, documents, current and planned works, and announcements.
- Starter
- Optional$125 per month
- Growth
- Optional$125 per month
Events, records & expertise
For the moments a board wants another set of eyes, or a heavier lift.
Annual meeting package
Notices, ballots, proxies and quorum tracking for your annual meeting.
- Starter
- Optional$450 per event
- Growth
- Optional$450 per event
Document migration
We bring your existing records into HOAPrepared, year by year.
- Starter
- OptionalQuoted by volume, from $250 per year of records
- Growth
- OptionalQuoted by volume, from $250 per year of records
Professional CAM review
A community association manager reviews your packet before the board meets.
- Starter
- OptionalPriced on request
- Growth
- OptionalPriced on request
Attorney review
Your documents routed to a Florida HOA attorney for legal review.
- Starter
- OptionalPriced on request
- Growth
- OptionalPriced on request
Rush processing
Priority turnaround on a cycle that cannot wait for the normal schedule.
- Starter
- OptionalPriced on request
- Growth
- OptionalPriced on request
Every HOAPrepared plan includes
The complete service is in every plan, from the first home. What a larger plan adds is scale, not service: more homes, more meeting cycles a year, and more included in each one.
- Starter
- Growth
- Premium
- Custom
- Compliance calendar
- Your association's recurring obligations laid out on one calendar, with what has to happen before each date.
- Deadline reminders
- Reminders before a date, not after it, so the board acts while there is still time.
- Meeting preparation
- Each meeting cycle prepared end to end, from the first notice to the filed record.
- Agenda preparation
- A drafted agenda for every meeting, ready for the board to adjust.
- Notice preparation
- Owner notices drafted and formatted, ready for the board to approve and send.
- Meeting packets
- Agenda, supporting documents and prior minutes assembled into one packet.
- Board approval workflow
- Nothing goes out until your board approves it. Every approval is recorded.
- Minutes workflow
- Minutes drafted from the meeting record and returned for board review.
- Document vault
- Governing documents, minutes, notices and mailings kept in one place instead of five inboxes.
- Resident communications
- Announcements and owner letters prepared and formatted for the board to release.
- Mailing coordination
- Recipient lists, formatting and mailing records handled. Printing and postage are ordered separately.
- Templates
- Reusable agenda, notice and minutes templates so every cycle starts from the last one.
What does it cost per home?
Enter the number of homes in your association. We'll recommend a plan and show the exact monthly cost per home for your community size.
This calculator uses the same monthly prices published above. It doesn't include onboarding or add-ons.
Enter the number of homes to see your recommended plan.
Onboarding and commitment
Onboarding
$750–$1,500, one time
A one-time fee to bring your association's documents and records into HOAPrepared. The amount depends on how much there is to bring in.
Annual agreement, billed monthly
HOAPrepared is an annual agreement, billed month by month, and it renews each year. You can cancel at the end of your current term with 30 days' notice. When you leave, you get a full export of your association's documents and records within 10 business days, at no charge.
Optional service packs
Add-ons, not upgrades. Every one of them works with every plan, and none of them are needed to run a meeting cycle.
Communications & delivery
For getting what the board approved into owners' hands.
Print & mail
We print, fold, stuff and mail the notices your board approved, and file the mailing record.
An annual meeting notice going to every owner in the community.
$2.50 per piece, first-class
Tracked mail with delivery proof
Tracked delivery, with proof of delivery filed against the record.
Correspondence where the board needs to show it arrived.
$15 per piece
Resident SMS alerts
Short text reminders to owners who opted in, alongside the written notice.
A reminder the evening before a meeting, to lift attendance.
Priced on request
Owner-facing services
For associations that want owners to find things themselves.
Association website
A website for your association, set up by HOAPrepared and maintained month to month.
A community that wants one public address instead of a mailing list.
$149 per month, plus $400 one-time setup
Owner portal
Each owner gets their own access to minutes, documents, current and planned works, and announcements.
Boards that spend their evenings answering the same three questions.
$125 per month
Events, records & expertise
For the moments a board wants another set of eyes, or a heavier lift.
Annual meeting package
Notices, ballots, proxies and quorum tracking for your annual meeting.
The one meeting a year where quorum and ballots actually decide something.
$450 per event
Document migration
We bring your existing records into HOAPrepared, year by year.
Twelve years of minutes in a filing cabinet and two Dropbox folders.
Quoted by volume, from $250 per year of records
Professional CAM review
A community association manager reviews your packet before the board meets.
A self-managed board that wants a professional read on a difficult cycle.
Priced on request
Attorney review
Your documents routed to a Florida HOA attorney for legal review.
Amendments, enforcement, or anything the board should not decide alone.
Priced on request
Rush processing
Priority turnaround on a cycle that cannot wait for the normal schedule.
An emergency meeting called on short notice.
Priced on request
Take the association website and the owner portal together: $225 per month.
Billed only when you use them. Nothing is ordered without the board asking for it, and we share the price before anything is ordered.
Leaving is simple.
If you leave, you take everything with you. Cancel at the end of your current term with 30 days' notice. Within 10 business days of your departure, you get a full export of your association's documents and records, at no charge. Your history belongs to your association, not to us.
See it before you decide.
Book a demo and we'll walk you through a full meeting cycle, step by step — what gets prepared and what your board approves.