Skip to main content
HOAPrepared

Your board stays in control. We prepare everything else.

HOAPrepared prepares your documents, tracks deadlines, and handles the details — so your board can lead with confidence.

See pricingHow it works

An illustration of the HOAPrepared compliance calendar for a sample month. It shows a notice deadline marked as mailed, document preparation in progress, a mailing deadline due soon, a board meeting scheduled for the evening of the twentieth, and an annual meeting later in the month. A side panel lists the next meeting with its agenda, packet, owner notice and minutes template already prepared, and three documents awaiting board approval. The association, the dates and the figures are a product demonstration, not a real association's records, and none of them state a legal deadline.

  • Florida-focused
  • Published pricing
  • Every action documented
Board approvalalways required
Complete activityhistory
Built for FloridaHOA workflows
Full exportif you leave

Self-managed in Florida

Self-management isn't a shortcut. It's a schedule.

Boards ask a fair question before they commit to running a Florida association themselves: can volunteers keep up with the paperwork, meeting after meeting? The answer depends less on how dedicated the board is than on whether the work is organized. What fills a board's evenings is administrative — and administrative work can be delegated without delegating control.

The workload is a cycle, not a surprise

A meeting cycle looks the same each time it comes around: set the date, prepare the notice, assemble the packet, hold the meeting, file the minutes. Work that repeats can be planned ahead instead of rebuilt from memory each time.

Preparing a document isn't deciding it

Drafting, formatting, tracking and mailing are jobs. Deciding what a document says is a responsibility. The first can go to someone else; the second stays with your board, where it belongs.

It has to survive a change of board

Self-management gets fragile when the calendar and the paperwork live in one volunteer's inbox. When the documents, the dates and the history sit somewhere every board member can open, a new treasurer starts from a record instead of from scratch.

The easiest place to start is a single deadline. Our free notice deadline calculator counts backwards from your meeting date, using the notice period your governing documents require — no account needed.

An illustration of the HOAPrepared approvals screen for a sample association, Sunset Palms HOA: items awaiting board approval and an approve action, with a note that nothing goes out until the board approves.

The approvals screen: what is waiting for the board's decision.

Illustrative product walkthrough

See how a board gets its time back.

A walkthrough of one meeting cycle: what arrives, what gets prepared, and where your board decides.

  • Save hours every month
  • Everything in one place
  • Never miss a deadline
  • Complete activity history

How it works

1. You upload

Documents come in from anywhere.

2. We organize

Deadlines and tasks are structured.

3. We prepare

We draft and assemble your meeting packet.

4. You approve

The board reviews and approves.

5. We deliver

We send, record, and keep everything documented.

An illustration of the HOAPrepared communications screen for a sample association, Sunset Palms HOA: a mailing history with recipients, status and proof of delivery.

Illustrative: the communications screen, each send kept on file.

See the full meeting cycle

Built for Florida HOAs

Everything your board needs.Nothing it doesn't.

  • Meeting packets that are complete and professional
  • Compliance calendar that keeps you on track
  • Board approvals with a complete activity history
Explore the solution

An illustration of a meeting packet: a list of documents with their preparation status, an approvals progress indicator, and a short activity log. The entries shown are a product demonstration.

Simple pricing.Real value.

Plans that grow with your community.

Compare all plans

No credit card. No obligation.

Starter

1–100 homes

$249/month

As low as $2.49 per home/month*

  • The complete service, from the first home
  • 4 meeting cycles a year
  • Support included
Choose StarterCompare all features
Recommended

Growth

101–250 homes

$499/month

As low as $2.00 per home/month*

  • Everything in Starter
  • 12 meeting cycles a year
  • Support included
Choose GrowthCompare all features

Premium

251–500 homes

$749/month

As low as $1.50 per home/month*

  • Everything in Growth
  • 12 meeting cycles a year, plus special and annual meetings
  • One annual meeting package included each year
Choose PremiumCompare all features

More than 500 homes? Ask about a custom plan.

*Per-home equivalent calculated using the maximum number of homes included in each plan. Plans are billed at the full flat monthly price and are not invoiced on a per-home basis.

Two ways to start

Book a demo and we'll walk you through a full meeting cycle, step by step. Or start with the free checklist: it's yours whether or not you ever become a customer.

Book a demoGet the free Florida HOA compliance checklist

Not a Florida homeowners association? Add yours to the waitlist. Join the waitlist